How to Upload and Link a File (eg Results)

This FAQ item explains how to add a link to a file (such as a results file) that you upload to the site. Though there are similarities, it is different to adding a link to another internet site, and to uploading and inserting an image.

Adding a link to a file that you upload to the site would take place in the middle of creating or editing a content item - see the separate FAQ on this basic authoring process.

1. To link a file that you have uploaded or want to upload to the site while authoring a content item, start by selecting/highlighting 'the words' that you want to use as the link and then click on the Insert/Edit File  icon - see below but note that the icon location may vary.

2. This will open a separate pop-up File Manager window (see below) that allows you to either select an existing file on the site or to upload a new file (or files) from your computer using the highlighted Upload icon that you can then link.

3. Clicking on the Upload icon will open up an Upload window (see below). Here you can Browse your computer's files to select the one or ones you want, and then Upload them to the site before Closing this window.

Note that all files you upload are stored in a site folder reserved for you, separate from files uploaded by other users. In addition they are automatically segregated by year so you will start with an empty file folder at the start of each year. This will enable the administrator to delete old files.

Nonetheless if you are going to upload a large number of files, you may wish to create some sub-folders of your own to keep them organised. This can be done using the New Folder icon to the left of the Upload icon in the File Manager window above.

4. Once your files have been uploaded to the site (or if you wish to link to an existing uploaded file), simply click on the appropriate file name that appears in bottom central part of the dialog box and the appropriate URL will appear in the URL field (see below). At this point you may be asked whether you wish to change the link text you chose with the file name - normally you would say No to this question. Now click on the Insert button on the bottom of the dialog box to insert the link to the uploaded file and close the File Manager window.

5. You will now see that your selected link text is now a link - see below. If you have more files to link you would now repeat the process above.

6. When your content item is complete and saved it would be worthwhile previewing it on the site and checking that the link works as you intended. While the above process may at first seem complex, it becomes second nature - contact the webmaster if you need further assistance.